Recruiting & Staffing Agencies
Resume parsing pipelines, candidate-job vector match, and automated pre-screening workflows.
How we eliminate manual browser tab-switching and build a custom deterministic engineering backbone for Executive Search, Tech Staffing, & High-Volume Hiring Agencies.
01/The Bottleneck
The manual grunt work
bleeding your net margins.Senior recruiters spend half their workweek reading messy PDF resumes, manually transcribing candidate skills and salary expectations into Bullhorn or Greenhouse, and trading 8 emails just to schedule an introductory screen.
Weekly Waste Benchmark
20 Hours / Week Lost
Estimated Payroll Burn
$4,500/mo per senior recruiter
Core Operational Chokepoints
- Inconsistent resume formats causing missed qualified candidates.
- Recruiters spending 15+ minutes per applicant re-keying data into ATS records.
- Qualified candidates going cold while waiting 3 to 5 days for initial screening responses.
- Scattered communication across personal inboxes, LinkedIn DMs, and WhatsApp.
02/The Custom System
Custom pipeline architecture.
Deterministic Ingestion & Automated Candidate CopilotA private recruiting pipeline that extracts structured resume data into PostgreSQL, runs semantic vector matching against active job specs, and triggers an automated WhatsApp/SMS pre-qualification screen.
Multimodal Resume Parsing
Accepts PDFs, Word docs, and LinkedIn profiles. Extracts work history, stack seniority, certifications, and compensation expectations through schema-validated LLMs.
Vector Similarity & Gap Scoring
Matches candidate profiles against active requisition requirements using pgvector embeddings. Highlights candidate strengths and flag missing prerequisites.
Automated Asynchronous Screen
Qualified applicants immediately receive an interactive WhatsApp/SMS pre-screen link verifying availability, visa status, and rate requirements.
One-Click Recruiter Handoff
Pre-qualified candidates are automatically synched into the ATS and presented in a clean recruiter dashboard with integrated Cal.com scheduling.
03/The Economics
The financial arithmetic.
Code vs payroll burn.Closing this project is pure mathematics. Compare your current monthly bleed against a one-time fixed build.
Before Existify
Manual Human Duct Tape
$4,500/mo (Recruiter time spent on admin)
4-day screening lag, manual ATS errors, dropped candidates
Existify Terms
Fixed Custom Setup
$4,000 one-time fixed build
+ $400/mo hosting & prompt upkeep
Runs 24/7/365 on private infrastructure. 100% source code ownership.
Net Return
18+ hours/recruiter/week saved
28 days to break-even
High-margin placements closed 2x faster
04/Deliverables & Stack
What you receive.
Shipped & owned 100%.
Production Deliverables
- Branded Candidate Intake & Resume Drop Portal
- Semantic Job Requisition Matching Engine
- Automated Pre-Screening Flow (WhatsApp / SMS / Web)
- Recruiter Shortlist Dashboard with 1-click ATS sync
- Full source code ownership with private database deployment
Production Tech Stack
Deployed directly onto your private cloud or Supabase/PostgreSQL instance. Zero vendor lock-in and zero per-seat fees.
05/FAQ
Niche-specific
questions & answers.
Yes. We wire clean bi-directional REST webhooks so candidate files, summaries, and match scores sync directly into your existing ATS pipeline.
Ready to deploy this system for your agency?
Book a 30-minute discovery call with our senior engineering team. We'll review your existing spreadsheets and APIs and give you a locked quote.